ENGINEERING DIVISION
MEMO TO: Mike Wildgen
CC: Debbie Van Saun
Dave Corliss
Terese Gorman
FROM: Chuck Soules
DATE: April 6, 2004
SUBJECT: 2004 Street Maintenance Program
Each year, City staff prepares a list of locations for contracted street repair during that construction season, which is generally referred to as the street maintenance program. The program is broken into multiple contracts based on the type of work planned. By issuing multiple contracts, the work can be bid by contractors according to their specialties and can be spread evenly over the construction season so as to be more manageable for existing staff. The list is developed using a number of criteria including physical roadway condition, traffic volume, citizen requests for repairs, on-going maintenance problems for street division that cannot be efficiently repaired by city crews, City Commission priorities that may have been expressed, and available funding. When the 2005 program is developed, the initial data of pavement condition for the pavement management system will be essentially complete for most street segments. This data will play an important role in developing future work plans.
FUNDING FOR PROGRAM IN 2004:
In 2003 there were cutbacks in the State transfers to the City. These reductions resulted in cuts to the 2004 operating budget that impacted this program. Specifically, the result is that the City has approximately $200,000 less to spend on street maintenance this year.
Also, the price of oil increased from last year, as you can see at the gas pumps. This cost increase equates to approximately 5% for a ton of asphalt. However, the price of crude oil is very volatile right now and that could impact the price of oil at any time in the near future.
Based on the budget for 2004 the following operating funds are available for street repair.
- Major thoroughfare bonds = $ 650,000
- 214-3800-578-45-08 = 770,000 (overlay)
- 214-3800-578-45-09 = 70,700 (chip and seal)
- 214-3800-578-45-10 = 170,000 (curb repair)
- 001-3000-570-45-08 = 650,000 (overlay)
- 001-3000-570-45-10 = 200,000 (curb repair)
- 505-3900-579-45-10 = 150,000 (curb repair)
$ 2,660,700
STAFF RECOMMENDATIONS FOR 2004 STREET REPAIR PROGRAM (FROM OPERATING FUNDS):
1) Mill and overlay only, estimated construction cost = $625,000.
Augusta Drive, Kasold to Quail Creek Drive
Bonanza Street, Rawhide Lane to E. 27th
Cattleman Trail, Stetson Drive to Trail Road, including Cattleman Court
El Dorado Drive, 15th Street to 15th Street, including Indian Wells Court, Bermuda Dunes Court, LaQuinta Court
Louisiana, 19th Street to 23rd Street
Louisiana, 19th Street to Edgehill Road
Manchester Road, Yorkshire Drive to Kingston Drive
North Iowa, Peterson Road to Kresge Road
Pinnacle Circle, Sierra Drive west to cul-de-sac
Pinnacle Court, Sierra Drive east to cul-de-sac
Pioneer Road, Lawrence Avenue to Trail Road
Quail Creek Drive, Augusta Drive to 22nd Street
Rawhide Lane, E. 25th Terrace to E. 27th
Riverview Road, Kasold Drive to Boulder Street, including Riverview Court
Vermont, 11th Street to 13th Street
Wellington Road, 7th Street to 9th Street
West Timber Court, Boulder Street to cul-de-sac
Westchester Road, Yorkshire Drive to Kingston Drive
Westland Place, Sierra Drive east and west to cul-de-sac
Woodlawn Drive, Princeton Boulevard to Princeton Boulevard, including Woodlawn Court, Woodlawn Manor, Woodlawn Place
8th Street, Lawrence Avenue to Wellington Road
Downtown parking lot – 800 block of New Hampshire
2) Mill, overlay, curb repair on both sides of street, estimated cost = $1,300,000
Arkansas, 24th Street to 25th Street
Belle Crest Drive, 25th Street to Belle Haven Drive, including Shelburn Place
Brookside Drive, 24th Street to Morningside Drive, including Brookside Court
Harvard Road, Iowa to Sunset Drive
Melrose Lane, 24th Terrace to 25th Street
Morningside Drive, 24th Street to Brush Creek Drive
Sunset Drive, 9th Street to Harvard Road
Wimbledon Circle, curb repair both sides completed last year
Wimbledon Drive, Inverness Drive to cul-de-sac
15th Street, Crestline Drive to Lawrence Avenue
17th Street, Louisiana west to KU Campus
21st Terrace, Naismith Drive to Ousdahl Road to cul-de-sac
24th Street, Alabama west to end of street
24th Terrace, Melrose Lane to cul-de-sac
28th Terrace, Belle Haven Drive to Alabama
On June 3, 2003, the City Commission approved the traffic calming plan for The University Place Neighborhood. This plan included the permanent construction of a pedestrian island between 18th and 19th, the permanent construction of a traffic circle at the intersection of 17th (west leg) and Louisiana, the temporary installation of a traffic circle at 17th and Indiana, and the temporary installation of a traffic circle at 17th and Illinois. If all of these devices are constructed as permanent installations, the curblines along both Louisiana and 17th will need to be modified. It would be desirable to make these improvements before the overlay is completed. It is also anticipated that the existing pavement (constructed in 1925) is in very poor condition and thus each intersection will have to be reconstructed. The estimated cost for the construction of each of these devices is $30,000, so the total cost for these four traffic calming devices is estimated to be $120,000.
The City Commission did not designate a funding source for these improvements. Thus, if this project is one the City Commission wished to complete in 2004, other projects from those previously noted will need to be deferred in order to make funding possible of this University Place Neighborhood project. Another option could be to bond these improvements. Commission direction with respect to these traffic calming devices is requested.
3) Concrete only, curb reconstruction and pavement patching, estimated construction cost =$350,000
Clinton Parkway, Iowa to Crestline Drive, curb repair south side
Clinton Parkway, 200 feet east of Kasold Drive to Crossgate Drive, curb repair
south side
Clinton Parkway, Wakarusa Drive to Olympic Drive, curb repair both sides
Foxfire Drive, 15th Street to Kingsmill Road, curb repair both sides
Iowa, 19th Street to 23rd Street, sections of curb repair west side
12th Street, New Jersey to Delaware, curb repair both sides
Reconstruction of alley by Bourgeois Pig (paid from stormwater fund, $25,000)
4) Total reconstruction of the alley between 8th Street and 9th Street and between Vermont and Kentucky, estimated construction cost = $150,000.
5) Chip and seal, estimated cost = $70,000.
Almira Avenue, 12th Street to 13th Street
Brook Street, 12th Street to 13th Street
Kasold Drive, Trail Road to Peterson Road
Lake Street, North 5th Street to North 7th Street
Laura Avenue, 12th Street to 13th Street
Lyon Street, North 3rd Street to North 6th Street
North 5th Street, Lyon Street to North Street
North 6th Street, Lyon Street to Lake Street
Perry Street, North 3rd Street to North 6th Street
Prairie Avenue, Oak Hill Avenue to end of pavement
Prospect Avenue, Oak Hill Avenue to 12th Street
Summit Street, Oak Hill Avenue to 12th Street
11th Street, East City limit to Railroad Tracks
12th Street, Haskell Avenue to Brook Street
12th Street, Prairie Avenue to Summit Street
31st Street, Ousdahl Road to East City limit
The estimated contracted cost for the listed chip and seal streets is $60,000. These streets will need some preparatory work to repair failed, severely cracked, and rutted areas. The Street Division will complete this work. Material costs for asphalt will be approximately $10,000.
All of these projects, in sections 1) through 5), total $2,495,000 leaving approximately $165,000 for quantity overruns and contingency. Please let me know if this is acceptable and if you have any streets that you would like to add or delete.
NOTE:
When reviewing the attached map showing the proposed improvements for 2004, it appears that no streets east of Massachusetts are proposed for repair in 2004. This is because of major stormwater and traffic projects that are currently under construction. The 13th and Oregon stormwater project runs from south of 15th Street through 12th Street and Haskell Avenue. This project will temporarily close 15th Street, 13th Street, and Haskell Avenue during different phases of construction in the next 9 months. Additional work on the neighborhood storm drainage systems will temporarily close New Jersey, Pennsylvania, Delaware, Garfield and Oregon during this same time period. Both 12th Street and 14th Street will be permanently closed as this project is completed. Also under construction are drainage structures under 19th Street and Learnard Avenue which closes both of these streets during the next 5 months. And finally, the intersection improvements at 19th and Barker Avenue have already closed that intersection, and that project will not be completed until late summer. So with all the road closures scheduled this summer east of Massachusetts, we felt that other inconveniences due to construction would be less than desirable.
6) The KLINK project for this summer is on 6th Street from Arizona to Arkansas. Per the Capital Improvement Budget, bonds are planned to be issued in the amount of $350,000. Of this amount, $300,000 will be used to complete the mill and overlay, and the remaining $50,000 will be spent repairing curbs. The total estimated cost of this project is $550,000. The state’s share will be 50% of the participating construction costs up to a maximum of $200,000. The State does not participate in curb repair.
Respectfully Submitted,
Charles F. Soules, P.E.
Director of Public Works
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